Minutes of the
Church of the Holy Innocents, Beach haven, NJ
The meeting was called to order on Nov., 19th by Father Frank at 1932. In attendance in addition to Father Frank were R. Cashel, R. Meyer, J. Hamilton, M. Wall, L. Jammer, P. Pierce, B. Longenbach, R. Evleth.
An Opening Prayer was offered by Father Frank.
The Agenda was amended to include:
Under Continuing Matters – Long Term Capital Planning Update - Mr. Jammer
- Under New Matters: Vestry Meeting timing / schedule – Mrs. Wall
- Letter from the ECW – Mr. Pierce
The 10/15/09 Vestry Meeting Minutes were accepted as submitted by motion.
Standing Reports:
Of the Church Warden: Mr. Cashel
The new Church Sexton is performing well, and is sending reports which detail her activities. The Census Bureau has asked for the use of Martin Hall, at non conflicting times, during Nov., 2010. Warden Cashel will respond in the affirmative pending receipt of a liability release letter.
Of the Church Warden: Mrs. Shoenbach
No report.
Of the Treasurer: Mr. Longenbach
Our 2007 tax return, that was reported last month as a closed matter with the
Of The Rector,
- The prayer concerns of the Parish include: Wallace Ruoff, Ester Ruoff, Thomas E. Sweeny, James Sweeny, Diana Schoenbach, Christopher Croes, Barbara Hausler, David DeWitt and George Councell.
- Fr. Frank urged the Vestry to use the tools and harness the enthusiasm given to them during the recent Vestry Retreat for Creative Stewardship.
- Fr. Frank urged the Vestry to complete the Steeple Project without additional fund raising (see below).
- Only one man from Holy Innocents is signed up for the Men’s Retreat Scheduled for 11/13 & 14 at Harvey Cedars Bible Conference.
- Fr. Frank will preach at the 25th ordination anniversary of The Rev’d Nancy B. Strong to take place at St Matthew’s Church in Worcester, MA on 11/21. The Bishop of Western Massachusetts will preside.
- The work of the Diocesan Council on Restructuring is almost complete and will be presented to the Diocesan Council on 11/17.
- The Class of 2010 (P. Pierce, M. Wall and L. Peacock) is designated as the nucleus of the Nominating Committee.
Committee Reports as Needed:
Finance Committee / Budget Progress: Mr. Longenbach
We have been advised that St Raphael’s will share the cost of Mother Gretchen’s medical insurance with Holy Innocents to the extent of $2000 and a letter from them to that effect will be forthcoming. After detailed discussion a motion to approve the +4% version of the proposed budget, including payroll with the exception of clergy payroll and church vehicle, was made and seconded. The excepted items to be determined by mid- December. The motion carried unanimously.
Stewardship Committee: Mr. Meyer
To date there are 96 pledges in hand totaling $140,168. There are 17 additional pledges expected that should total approx. $24,096 for a grand total of $167,264. Fr. Frank will get a year end appeal letter out by Dec. 10th.
Sign Committee: Mr. Evleth
The Sign Committee has agreed on a design for a new sign. A detailed proposal will be put fourth at the Dec. Vestry meeting with a cost within the moneys allocated during the July 10th Vestry meeting.
Steeple Committee: Mr. Peacock
Proposals from all of the suppliers and contractors are now received and have been reviewed by independent outside experts. All agree that the design is right and the costs are in line. Costs yet to be paid will be $44,197 and Funds allocated and available are $36.000 leaving a shortfall of $8,197. Treasurer Longenbach reminded us that there are more than $7000 worth of CDs that were purchased with funds designated for the steeple and the remaining few dollars could come from Capital Improvement Savings. A motion to approve the plan and order the steeple with the proviso that we first have a written commitment from the general contractor to complete the work within a specified time window was made and seconded. The motion carried unanimously.
Continuing Matters as needed:
10 Year Capital Improvement Plan Mr. Jammer
A summary of the capital improvement needs for the period 2010 to 2018. After discussion a motion was made to place replacement of the sacristy hot water heater as #1 on the priority list and electric in the kitchen for air conditioning as # 2 on the list.
A motion was made, seconded and carried unanimously to accept the +4% budget proposal as presented with the exception of clergy compensation.
New Matters as needed:
Letter from the ECW to the Wardens and Vestry Mr. Pierce
The letter says that the ECW has adopted the following procedure concerning the tables and chairs which they have purchased for the Church:
“The tables and chairs located in Martin Hall are to remain on the premises of the Church and are not to be removed by anyone for any reason. This policy is intended to protect the property for the exclusive use of the parish”.
Vestry Meeting Schedules was not discussed because the sponsor of this agenda item had left the meeting.
Moment of Reflection; Fr. Frank – A prayer was led by Fr. Frank.
The Next Meeting is scheduled for
At 2145 a motion was made, seconded and carried to adjourn the meeting.
Respectfully submitted,
Peter Pierce
